Submissions Closed

  - Submission Guidelines

  - Effective Proposals

  - Proposal Submission

Guidelines for Electronic Submissions
for the
2018 AECT International Conference
Kansas City, Missouri - October 23 - October 27, 2018

Please read these guidelines and 'Effective Proposals' before submitting your proposal.

  1. Make sure you have all the required information. Gathering this information before beginning the submission process will save you time and frustration, and help assure error-free processing of your proposal.

  2. We are using a convention management service supplied by All Academic, Inc. If you submitted a proposal in 2017, your All Academic account is the same. Most AECT members have their Membership Number recorded as the User Name and the Password as their Last Name. If you did not submit a proposal for 2017, Click the CREATE A NEW ACCOUNT link locate at the bottom of the 'Login Here' section on All Academic. It will be helpful if AECT members record the User Name as their Membership Number and the Password as their Last Name.

  3. You will be able to add a co-presenter that is not already in the system. To do so, make sure you have an accurate email address for that presenter. Upon your submission, a message will be sent to the presenter added that provides their personal login information in case they plan to submit their own proposal or need to update their personal information.

  4. After the proposal has been accepted, AECT will notify the key presenter to confirm participation by pre-registering for the convention. Once the key presenter has registered, the session will be scheduled and AECT make the session time available on the web site. Each key presenter will be notified as to the date and time of their scheduled presentation and in turn notify each of their participants.

  5. All convention presenters must register for the convention. Presenters who have not pre-registered by September 1st, 2018 will not be included in the convention program . Acceptance of a proposal for presentation does not imply a waiver of convention registration fees, and each individual is responsible for his/her own registration fees.

  6. Presenters are expected to follow the AECT Code of Ethics found on the AECT web site (

Required Information for Proposal Submission

Style Guidelines:
Presenter's Name - the name is used with no "Ph.D." or other degrees included.
Presenter's Affiliation - no abbreviations may be used regarding universities and institutions.
Title - capitalize all words except articles
Acronyms - spell out the words and enclose the acronym in parentheses the first time the word(s) appear; the acronym can then be used in the rest of the article.

Title of proposal - This is the title that will appear on the AECT web site and within the printed Convention Program. Capitalize all words except the articles, and do not enter HTML tags. After the proposal rating process begins, 'Title' changes may be made only at the discretion of the Convention Chair.

Short Description - (75 words). This is the short summary that will appear on the AECT web site and within the printed Convention Program. Do not enter HTML tags.

This summary should clearly indicate the content and scope of the session , giving the reader a good idea of who would benefit from attending. Good descriptions lead to better decision making on the part of satisfied convention attendees as to which sessions to attend.

Abstract - Include a 750 -1000 word abstract for your proposal that provides a more detailed treatment of the session, what will be covered, who it is intended for, how it will be presented, etc. Upon submission you will able to review or edit your proposal. The display on the 'Review Proposal' page is very similar to page that the reviewers will use to read all the proposals. You may notice that formatting (new paragraghs, bulleted-list, line breaks etc..) of your text will be lost. If you wish to included some formatting, you may enter basic HTML tags (<p>,<br>,<ul>) upon editing your submission. Do not use HTML tags to change the font size or color.

Session type: Select the session type that best describes your proposal:


Session Types include:
Concurrent Session:
These 20-, 30-, or 60-minute sessions are primarily stand-up presentations. The focus of these sessions is on sharing information, such as best practices and research results. When proposing such a session, make sure to describe how you will engage with, and encourage interaction with your audience. Reading slides to your audience is not acceptable. Proposals for 60-minute sessions may include more than one presentation (as in symposia). In addition, planners will “bundle” concurrent presentations with another of related content to form one 60-minute session
Panel Session:
These 4-5 person panels focus on vibrant topics of contemporary concern and professional interest. They are a chance to compare and contrast experts’ disciplinary expertise quickly with an active, participating audience. Submissions of this type do require a designated Facilitator or Panel Chair, but a Chair or organizer is highly recommended to organize vibrant interchange between the panel and the audience, for example. This presentation format will be scheduled into a one hour time slot; 40-minute presentation time, a minimum of 20 minutes interaction time with the audience.
Roundtable Session:
Roundtables are designed for small group discussion of specialized topics, with the presenter leading the discussion. This participatory format allows for a highly interactive presentation lasting 60 minutes. Typically, several roundtable discussions happen concurrently in a large open room. You will will have your own table, with eight chairs, during the hour session. A moderator will divide the hour into three 20-minute sessions, so participants can visit up to three tables during the hour.
Poster Sessions:
Posters are designed to showcase a project, program, process, activity or similar experience in an informal setting. Posters may be projects that are completed, in progress, or in their beginning stages. A small table is provided to support a display board, laptop, and handouts. Feedback and insights of colleagues on these innovative developments are especially encouraged. Posters are scheduled simultaneously with Roundtables in multiple large rooms. Poster size is 48” x 36” horizontal/landscape layout. Presenters will design and bring their own posters to be attached to tri-fold panels provided by AECT..
Fee-Based Workshops:  As half- or full-day sessions, workshops are intended to provide intense professional development opportunities that result in participants acquiring new skills. Workshops are targeted to specific interest groups and will be delivered on Tuesday, Wednesday and Saturday (October 23rd, 24th, and 27th). The fee-based workshops may be either half-day (3 hours) or full day (6 hours) in length. If accepted and with a minimum registration of 10 participants, one workshop presenter is entitled to free conference registration. Please note that only an LCD projector is provided; presenters and attendees must supply their own computers.
Presidential Sessions:
Presidential sessions are proposed through the online proposal process, and will be selected by the AECT President-Elect, Dr. Trey Martindale. These limited sessions will be selected based on their strong alignment with the conference theme, and their importance to the work and interests of the AECT membership. Presidential session proposals are submitted directly to the President-elect or recommended to the President-elect by Division/Affiliate leaders. Proposals should contain all the elements expected in concurrent session proposals. Presidential sessions may be 60 or 90 minutes long.

Category of Session: : Select the category that best describes your proposal:


Session Categories include:
 -  Higher Education/Colleges
 -  Schools/School Districts
 -  Corporate/R&D
 -  Health Care

Submitting a Proposal - You may submit your proposal to one primary division, affiliate. Members of that group will review your proposal in a blind review process, i.e., names of individual proposers and their institutions will not be made available to the reviewers. Your Group Sponsor may recommended your proposal to another group and your proposal will receive a second review.

Key words - While not required, keywords and phrases are useful for convention planners in scheduling related presentations.

AECT Conference Presentation Keywords
•   Assessment
•   Community of Practice
•   Course Requirements
•   Distance Education
•   Diversity Issues
•   E-portfolio
•   Ethics
•   Evaluation
•   Faculty Development
•   Gaming/Simulation
•   Instructional Design
•   Instructional Development
•   Interactive Systems
•   Interdisciplinary
•   International Issues
•   Leadership
•   Learning Analytics
•   Learning Theories
•   Legal Issues
•   LOOC
•   Management
•   Meetings
•   MOOCs
•   Multi-media
•   New Media
•   Performance Support
•   Personal Devices
•   Problem Based Learning
•   Project Management
•   Publications
•   Research Methods/Theory
•   Research Studies
•   School Media Centers
•   Standards
•   Strategies
•   Systems Thinking
•   Teacher Education
•   Technology Centers
•   Technology Integration
•   Telecommunications
•   Training
•   Transformational Change
•   Video
•   Web 2.0

Equipment needs: If your proposal would require special equipment or facility needs, indicate these on the submission form. LCD projectors (to attach to and project from your laptop computer), easels and flipstands, and video equipment (VCRs and monitors) are among frequently needed presentation equipment.

Key presenter contact information - The person submitting this form is considered the key presenter for this proposal. In order for AECT to process this proposal efficiently, accurate contact information for the presenters is required. The key presenter will be the primary contact for matters concerning this proposal.

Copresenter contact information. AECT must be able to contact your co-presenters; in order for us to do so, provide the co-presenters' names, institutions, and e-mail addresses. Your co-presenters will receive confirmation by e-mail and must then indicate their acceptance by completing an on-line form. If they fail to do so, they will be dropped as co-presenters for your proposal.


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